Privacy Policy

Effective January 2022

Welcome to the morganlewis.com website provided by Morgan, Lewis & Bockius LLP (“Morgan Lewis,” “we,” “our,” and “us”). Morgan Lewis shares your concerns about maintaining the privacy of Personal Data (as defined below) and is committed to ensuring that your privacy is protected.

This Privacy Policy is applicable to our website users (including mobile and social media sites), clients, alumni, and job applicants (“you” or “your”) and discloses the Personal Data gathering and dissemination practices of Morgan Lewis in connection with our websites (i.e., morganlewis.com) and other digital properties such as our mobile applications, social medial properties, alumni portal, and digital communications (collectively, “Site”). It explains how we use Personal Data that we collect about you, how you can instruct us if you prefer to limit the use of that information, and the procedures that we have in place to safeguard your privacy.

Personal Data as used in this Privacy Policy means information that identifies, relates to, describes, or can reasonably be linked, directly or indirectly, to a specific natural person. It does not include information that is anonymous, de-identified, or aggregated. Where applicable, Personal Data includes the terms “personal data,” “personal information,” and any other equivalent term as defined in applicable law.

Please read the following information carefully to understand our views and practices regarding your Personal Data and how we treat it. By submitting your Personal Data to Morgan Lewis or otherwise interacting with Morgan Lewis, you acknowledge and, where applicable, consent to Morgan Lewis’s collection and use of your Personal Data as outlined herein.

Morgan Lewis reserves the right to modify this Privacy Policy from time to time as necessary. We encourage you to periodically review this Privacy Policy to stay informed about how we are using the Personal Data that we collect. If you have not done so already, please also review our Terms of Use.

COLLECTION OF PERSONAL DATA

The Type of Personal Data Collected

The categories of Personal Data that Morgan Lewis may collect from you include, without limitation:

Name
Postal address
Telephone or mobile number
Email address
Job title and/or employment information
Professional and educational background and other information provided in connection with your application for employment
Any other information you provide to Morgan Lewis in connection with legal and other services provided by us

THE METHOD OF COLLECTION

Morgan Lewis may collect Personal Data in a variety of ways including:

Directly from you: We may collect Personal Data that you choose to provide to us when you engage us for legal representation; contact us; request that we send you newsletters, alerts, or other marketing materials; register for a webinar or event; fill out a form; respond to a survey; or otherwise communicate or interact with us.
From other sources: We may receive and collect Personal Data about you from other sources, including publicly available sources; our business partners, such as our pro bono partners; entities to which we provide legal services such as your employer; and social media platforms.

USE OF PERSONAL DATA

Morgan Lewis may use Personal Data that it collects for various purposes, including:

To provide legal and other services.
To respond to your inquiries.
To send you newsletters, alerts, legal updates, and other information or materials that may interest you, such as information related to webinars and events.
To expand and maintain our list of contacts, including our alumni network.
To operate, enhance, and improve our Site and services.
To evaluate your job application and hire you.
For our internal administration purposes such as billing.
For audit purposes.
To comply with any legal or regulatory obligations.
To monitor, deter, or respond to any actual or potential fraud or security activities.
For data analysis to understand how Site users use our services to ensure effectiveness of our services and to understand topics that may interest you.
For operating and expanding our business activities.

We may use anonymized, de-identified, or aggregated information so that it will no longer be considered Personal Data and use and disclose such information for purposes as permitted by applicable law.

DISCLOSURE OF PERSONAL DATA

Morgan Lewis does not sell your Personal Data. We do not disclose Personal Data to third parties, except to the extent permitted or required by law or regulation or pursuant to a legal process (e.g., subpoenas, regulatory requests or investigations), in the event of a sale or business transaction involving Morgan Lewis (e.g., bankruptcy, merger, sale), or to protect the rights or property of Morgan Lewis. We will cooperate with law enforcement authorities around the world.

We may disclose your Personal Data to the following limited categories of recipients only for the purposes described in this Privacy Policy:

Our offices and affiliates
Our third-party service providers, including, for example, web-hosting companies, mailing vendors, analytics providers, event hosting services, information technology providers, auditors, and other processional advisors and consultants
Others only with your consent or at your discretion such as with our alumni network portal

OTHER INFORMATION AND COOKIES

Morgan Lewis may also automatically collect other information from you when you interact with our Site. Please review our Cookie Policy for more information.

YOUR RIGHTS AND CHOICES

Depending on your location, you may have rights in addition to those detailed below. To learn more about your rights and how to exercise them, please review the policy addressing the jurisdiction where you reside (“Your Jurisdiction”) below.

ABILITY/RIGHT TO OPT OUT/UNSUBSCRIBE

Where required under applicable data privacy laws, Morgan Lewis will not send any promotional materials to you unless you have opted into receiving these communications. Additionally, at any time, you may opt out of having your Personal Data used by Morgan Lewis to send promotional correspondence to you by contacting us via telephone, email, or postal mail as indicated in the Contact Us section below. You may also “unsubscribe” from our email list at any time by clicking the “unsubscribe” button in any communication from Morgan Lewis.

We will try to comply with your request as soon as reasonably practicable. Please note that if you opt out of receiving marketing-related emails from us, we may still send you important administrative messages from which you cannot opt out.

MORGAN LEWIS’S RIGHT TO CONTACT YOU

Morgan Lewis reserves the right to contact you regarding changes to this Privacy Policy, specifically, or any other policies or agreements relevant to you.

COLLECTION OF PERSONAL DATA FROM CHILDREN

Morgan Lewis does not knowingly solicit or collect Personal Data online from children under the age of 13 without prior verifiable parental consent. If we learn that a child under the age of 13 has submitted Personal Data online without parental consent, we will take all reasonable measures to delete such information from our databases and to not use such information for any purpose (except where necessary to protect the safety of the child or others as required or allowed by law). If you become aware of any Personal Data Morgan Lewis has collected from children under 13, please contact us as indicated in the Contact Us section.

THIRD-PARTY CONTENT

Our Site may include integrated content or links to content provided by third parties, such as social media sites including Twitter, Facebook, and Instagram, which may have privacy policies that differ from this Privacy Policy. This Privacy Policy does not address the privacy, security, or other practices of the third parties that provide such content. Morgan Lewis is not responsible for the activities and practices that take place on these websites. Accordingly, we recommend that you review the privacy policy posted on any external site before disclosing any Personal Data. Please contact those websites directly if you have any questions about their privacy policies.

INTERNATIONAL TRANSFERS OF YOUR PERSONAL DATA

Owing to the global nature of the internet infrastructure, the information you provide may be transferred in transit to countries outside of Your Jurisdiction (that may not have similar protections in place regarding your Personal Data and its use as set out in this Privacy Policy). By submitting your information, you acknowledge the transfer of your Personal Data outside of Your Jurisdiction. We will take all steps reasonably necessary to ensure that your Personal Data is treated securely and in accordance with this Privacy Policy.

Morgan Lewis enters into data transfer agreements with its offices, affiliates, and third-party service providers as required by applicable data protection laws. For more information, please review the jurisdiction-specific policies below.

SECURITY OF YOUR INFORMATION/SECURITY MEASURES

Morgan Lewis uses reasonable organizational, technical, and administrative measures to prevent the unauthorized release of or access to Personal Data. All information you provide to us is stored on secure servers.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your Personal Data, we cannot completely guarantee the security or confidentiality of any communication or material transmitted to/from Morgan Lewis via the Site or any other electronic means, including email. Accordingly, Morgan Lewis is not responsible for the security of information transmitted via the Internet. Any transmission is at your own risk. For more private communication, you may contact Morgan Lewis by telephone at the phone numbers provided on the Site or as indicated in the Contact Us section below.

Once we have received your Personal Data, we will use strict procedures and security features to try to prevent unauthorized access. We also keep your information confidential. The internal procedures of Morgan Lewis cover the storage, access, and disclosure of your information.

RETENTION OF YOUR INFORMATION

We will only retain your Personal Data for as long as necessary to fulfill the purposes for which it was collected by us, including for the purposes of satisfying any legal, accounting, or reporting requirements. To determine the appropriate retention period for your Personal Data, we consider the amount, nature, and sensitivity of your Personal Data, the potential risk of harm from unauthorized use or disclosure of your Personal Data, the purposes for which we process your Personal Data and whether we can achieve those purposes through other means, and the applicable legal requirements, including the statute of limitations periods.

CHANGES TO THIS PRIVACY POLICY

We may change this Privacy Policy from time to time, including as required to keep current with rules and regulations, new technologies, and security standards. When we do, we will post the change(s) on our Site and display an effective date at the top of this Privacy Policy so that it will be easier for you to know when there has been a change. If we change this Privacy Policy in a material manner, we will endeavor to provide appropriate notice to you before such changes take effect.

CONTACT US

If you have questions or concerns about this Privacy Policy or how we collect, use, and disclose your Personal Data, you can contact us by telephone, email, or at the postal address provided below:

MORGAN LEWIS PRIVACY OFFICE
Email:	MLPrivacyOffice@morganlewis.com
Telephone:	+1.215.963.5000
Address:	1701 Market Street Philadelphia, PA 19103

JURISDICTION SPECIFIC POLICIES

California Privacy Policy

Japan Data Protection Policy

INTRODUCTION

This Data Protection Policy (“Policy”) addresses the basis on which Morgan, Lewis & Bockius Gaikokuho Jimu Bengoshi Jimusho, and Morgan Lewis Bockius Bengoshi Kimusho (Foreign Law Joint Enterprise (Gaikokuho Kyodo Jigyo Jimusho)) (the “Firm”) may collect, use, disclose or otherwise process Personal Information (as defined below) in accordance with the Act on the Protection of Personal Information and other relevant laws and regulations ("PIPA").

This Policy applies to individuals who interact with the Firm, use our website, submit information to us, or engage our services.

DEFINITION OF PERSONAL INFORMATION

Personal Information means any information relating to a living individual located in Japan from which the individual may be directly or indirectly identified or which contains an individual identification code of the individual.

COLLECTION AND USE OF PERSONAL INFORMATION

The Firm may collect and/or track the following Personal Information.

your e-mail addresses used to communicate with the Firm or its websites;
information you knowingly provide in online forms, registration forms, surveys, via email or otherwise (including name, work or home address, phone/facsimile number and e-mail address, tile, section, gender, date of birth and other personal information);
information as detailed in the Firm’s Cookie Policy; and
information provided to the Firm in relation to the provision of legal services.

PURPOSES FOR PROCESSING PERSONAL INFORMATION

The Personal Information collected from you may be used, disclosed, and/or processed for various purposes, including, but not limited to:

providing legal services to you;
complying with applicable laws and regulations, codes of practices, guidelines, policies and other regulatory requirements issued by the relevant authorities;
verifying your identity, checking for conflicts of interest, processing payments and otherwise managing our administrative and business operations and administering our client relationships;
evaluative purposes such as determining whether our legal services are appropriate for, or of interest, to you;
processing applications for seminars or events held by the Firm ;
responding to questions, requests and feedback;
providing information concerning employment and acceptance of applications or inquiries concerning employment;
providing relevant marketing materials, such as updates, newsletters, greeting letters and other communications on legal developments or on the Firm;
organizing and forwarding invitations for events, seminars and other marketing or promotional activities;
forwarding administrative or other notifications;
processing, storing, monitoring, hosting, and backing up Personal Information whether within or outside of Japan;
maintaining and improving the security and functionality of our website and information technology systems and tracking traffic and usage on our website; and
any other purpose incidental to any of the above .

DISCLOSURE TO SERVICE PROVIDERS

The Firm may disclose your Personal Information to third party service providers, vendors, agents, consultants and/or other parties to enable such parties to perform services on our behalf and under our instructions for one or more of the purposes set out above. Such services include: office administration services, mailing services, translation/interpreter services, data storage and other IT services, tax, accounting, legal and other professional services, payment services, and conferences and events services.

We may disclose Personal Information to third parties where:

prior consent has been obtained from you;
the PIPA or other laws and regulations authorize or require the disclosure;
the provision of Personal Information is necessary for the protection of the life, body, or property of a person and it is difficult to obtain the consent of the individual;
the provision of Personal Information is necessary for improving public health or promoting the sound growth of children and it is difficult to obtain the consent of the individual; and
it is necessary to cooperate with a national government’s organization, a local government, or a person entrusted by them to perform affairs prescribed by laws and regulations, and obtaining the consent of the individual would interfere with the performance of said affairs

JOINT USE OF PERSONAL INFORMATION

The Firm may jointly use Personal Information with its affiliated offices and entities which may be located outside of Japan. A list of affiliated offices and entities is provided here. Personal Information to be jointly used is as descried in COLLECTION AND USE OF PERSONAL INFORMATION above and the purpose for the joint use is as set forth in PURPOSES FOR PROCESSING PERSONAL INFORMATION.

Morgan, Lewis & Bockius LLP, headquartered at 1701 Market Street, Philadelphia, Pennsylvania, under its Chair, will be responsible for the joint use of your Personal Information.

Personal Information to be Jointly Used is strictly subject to Privacy Policies applicable to our affiliated offices and entities. For more detail, please see our website at https://www.morganlewis.com/privacy-policy.

DATA RETENTION

The Firm will only retain your Personal Information for as long as necessary to fulfill the purposes for which it was collected in accordance with its data retention policies (including for the purposes of satisfying any legal, accounting or reporting requirements) or as required or permitted by applicable laws. To determine the appropriate retention period for Personal Information, the Firm considers the amount, nature, and sensitivity of the Personal Information, the potential risk of harm from unauthorised use or disclosure of Personal Information, the purposes for which we process your Personal Information and whether we can achieve those purposes through other means, and the applicable legal requirements. The Firm will delete, anonymize or securely dispose of your Personal Information when retention no longer serves the purposes for which the Personal Information was collected, and is no longer necessary for legal or business purposes.

DATA SUBJECTS’ RIGHTS

You have the right to make the requests listed below regarding your Personal Information.

Access to Personal Information
Correction, Addition, or Deletion of Contents of Personal Information
Suspension of Use or Elimination of Personal Information
Suspension of Provision of Personal Information to Third Parties

If you wish to make a request, you may submit your request in writing or via email to the Tokyo Office Data Protection Officer and/or the Privacy Office at the contact details provided below. Please note that a reasonable fee may be charged for an access request. If so, the Firm will inform you of the fee before processing your request.

Depending on the request made, the Firm may only provide you with (i) access to the Personal Information contained in the documents requested (not to the documents in their entirety), and (ii) where appropriate, confirmation of the Personal Information that the Firm has on record, where your Personal Information forms a negligible part of the document(s).

DATA SECURITY

The Firm will take reasonable care to protect your Personal Information from unauthorised access, modification, or disclosure. To safeguard your Personal Information, the Firm implements appropriate administrative, physical, and technical measures (such as up-to-date antivirus protection, encryption, and the use of privacy filters/screen protectors) to secure the storage and transmission of Personal Information by the Firm.

However, no method of transmission over the Internet (including via our website or email) or method of electronic storage is completely secure. While security cannot be guaranteed, the Firm strives to protect the security of your information and is constantly reviewing and enhancing its information security measures. Transmission of your data to our website is at your own risk.

For more private communication, you may contact the Firm by telephone at the numbers provided below and on our website.

INTERNATIONAL DATA TRANSFERS

Your Personal Information may be transferred and/or shared both within and outside of Japan to the Firm’s offices, business partners and third-party service providers for data storage, administration and other purposes described above including when you engage us to perform work in an overseas jurisdiction. The Firm will take steps to ensure that your Personal Information continues to receive a standard of protection that is at least comparable to that provided under the PIPA. You acknowledge and agree, however, that in some cases, your Personal Information may be exported to, processed and accessed in countries whose laws may provide a different level of protection, which may not necessarily be comparable to that provided under the PIPA. Specifically, our websites and information technology systems are hosted on servers located in the United States. Upon request to the Tokyo Office DPO or the Privacy Office, at the contact information below, we will provide you with additional information about such transfers.

Except as stated above, the Firm will not generally disclose your Personal Information to third parties, unless you consent, or the disclosure is permitted or required by applicable law.

CONTACT INFORMATION

If you, (i) have any questions or feedback relating to your personal information or our Policy; (ii) would like to make a request regarding as described above; or (iii) send the Firm any questions, concerns, feedback or comments on this Policy or how we use, disclose and/or process your personal information, please contact the Privacy Office at the contact information below.

TOKYO OFFICE DATA PROTECTION OFFICER
Email:	MLTokyoDPO@morganlewis.com
Telephone:	+65-63893000
Addresses:	10 Collyer Quay #27-00 Ocean Financial Centre Singapore 049315
MORGAN LEWIS PRIVACY OFFICE
Email:	MLPrivacyOffice@morganlewis.com
Telephone:	+1.215.963.5000
Address:	1701 Market Street Philadelphia, PA 19103

CHANGES TO THIS POLICY

The Firm may revise this Policy from time to time without any prior notice. Please refer to the date of the Policy to determine when it was last updated. Your continued interaction with the Firm constitutes your acknowledgement and acceptance of such changes.

Effective: January 2022